Thu July 30, 2009
Durham Federal Green Party Association
Attendance:
Virginia Ervin, Interim CEO
Louis Bertrand, Communications Chair
Regrets:
Tracey Kalynchuk-Müller
AGENDA
1) Accepting Joanne Luchuk's resignation as Financial Agent
2) Appointment of Michael Dempsey as interim Financial Agent
3) Request for $125 to participate in Adriane Carr visit
4) Authorize EDA to renew durhamgreens.ca Internet domain registration
5) Set date for Annual General Meeting
6) Set monthly executive meeting schedule
7) Set date for federal nomination meeting
8) Name additional Agents to accept donations
MINUTES
Motion to accept agenda: Virginia / Louis --Passed--
Resignation of current Financial Agent
Whereas Joanne Luchuk has provided her letter of resignation (June 11, 2009),
Resolved that
a) The EDA accept her resignation;
b) Her name be removed from the Elections Canada registry;
c) and the EDA send her a letter of thanks for her efforts.
Virginia / Louis --Passed--
Appointment of an interim Financial Agent
Resolved that
a) Michael Dempsey be appointed as interim Financial Agent until executive elections can be held at the Annual General Meeting;
b) His name be added to the Elections Canada registry;
Virginia/Louis --Passed--
At this time, Michael Dempsey joined the executive as a voting member.
Adriane Carr visit
Whereas the EDA has received an invitation from the Whitby-Oshawa Greens to participate in the visit to Durham Region by GPC deputy leader Adriane Carr, Tue August 25 and the registration fee is $125,
Resolved that
a) The Durham EDA will participate in the visit; and
b) The Financial Agent be authorized to issue a cheque for the $125 registration fee
Virginia / Michael --Passed--
Renewal of durhamgreens.ca Internet domain registration
Whereas the durhamgreens.ca Internet domain registration is expiring soon and that the Durham GPO CA paid for the registration for 2008-09;
Resolved that
a) Louis, as communications chair, renew the domain at a cost of $35 (+GST); and
b) be reimbursed the amount upon presenting the registrar's receipt.
Louis / Virginia --Passed--
Date for Annual General Meeting (AGM)
Whereas
An annual general meeting has been overdue since February 2009; a 30 day notice is required; expenses and organizational efforts can be shared; and it is important to avoid busy times like the start of the school year and Thanksgiving;
Resolved that
The AGM be held on the evening of Thursday September 24.
Amendment 1:
Whereas a federal general election could be called as early as October 5; and the organizational efforts can be shared, that
a federal nomination meeting be held concurrently with the AGM;
Virginia / Michael --Passed--
Amendment 2:
Whereas the previous AGM was held in Clarington and that much of the electoral support comes from Scugog and Uxbridge, that
the meeting be held preferably in Port Perry.
Louis / Virginia --Passed--
Main motion, as amended: Michael / Virginia --Passed--
Schedule of executive meetings
Whereas it is important to hold regular meetings of the executive; party members from all areas of the electoral district be able to attend; and interested supporters and observers be invited to attend,
Resolved that
a) EDA executive meetings are to be held every fourth Thursday of the month, with exceptions: i) The month of December, due to holidays and; during federal writ periods;
b) The location alternate between Clarington (south) and Scugog-Uxbridge (north);
c) The September meeting be preempted by the AGM and nomination meeting.
Louis / Michael --Passed--
Federal nomination meeting
This agenda item was dealt with in the AGM resolution.
Additional Agent to Elections Canada registry
Whereas it is helpful to have others besides the Financial Agent to receive donations and incur and pay expenses,
Resolved that
Louis Bertrand be named as an Agent on the Elections Canada registry.
Michael / Virginia
Louis Bertrand declares a conflict of interest, quorum is lost
Motion tabled indefinitely
Motion to adjourn: Virginia / Michael --Passed--
